The CFSRs comprise two phases: the Statewide Assessment, which the State completes in the 6 months before the onsite review, and the onsite review. During the first phase, the Statewide Assessment Team completes a Statewide Assessment, using data indicators to evaluate the programs under review and examine the systemic factors subject to review. In the second phase, the review team examines outcomes for a sample of children and families served by the State during the period under review (PUR) by conducting case record reviews and case-related interviews to assess the quality of services provided in a range of areas and by conducting State and local stakeholder interviews regarding the systemic factors that affect the quality of those services.
Once a State's onsite review is complete, the Children's Bureau generates a Final Report that serves as written notice of conformity or nonconformity. It is the goal of the Children's Bureau to provide a courtesy copy of this report to the State within 30 days of the onsite review. A State that is determined not to be in substantial conformity with one or more of the seven outcomes or seven systemic factors under review then develops a Program Improvement Plan that addresses all areas of nonconformity. The State submits the Program Improvement Plan to the Children’s Bureau Regional Office for approval within 90 calendar days of receiving the written notice of nonconformity.
Once the Program Improvement Plan is approved, the State implements the plan. During this process, the Children’s Bureau Regional Office monitors the plan’s implementation and the State’s progress toward goals specific to the Program Improvement Plan. During both review phases and the Program Improvement Plan process, if necessary, States have access to training and technical assistance provided by the Children’s Bureau-funded National Resource Centers and coordinated through the Children’s Bureau Regional Offices.