Conformity with the Systemic Factors

During the development of the Statewide Assessment, the Statewide Assessment Team compiles and evaluates information on the seven systemic factors. The State's Child and Family Services Plan (CFSP) and other program requirements provide the basis for determining substantial conformity with each systemic factor. During the onsite review, State and local review team leaders conduct State and local stakeholder interviews to collect the information they need to evaluate the systemic factors and determine substantial conformity. 

Each systemic factor's overall rating is based on the ratings of the individual items that make up the systemic factor. All of the systemic factors are rated based on multiple items except for one, "Statewide Information System," which is rated based on only one item. The items themselves represent key Federal requirements relevant to the State's CFSP or other programs, and can be rated as either a Strength or Area Needing Improvement.

The final determination of each systemic factor's substantial conformity considers whether:

  • the CFSP and other program requirements attached to this systemic factor are actually in place in the State, and
  • the CFSP and other program requirements attached to this systemic factor are functioning as described in the applicable regulation or statute

For each systemic factor, the State receives a score on a 4-point scale. A score of 3 or 4 indicates that the State is in substantial conformity for that systemic factor; a score of 1 or 2 indicates it is not in substantial conformity. The table below describes the scoring system in more detail:

NOT IN SUBSTANTIAL CONFORMITY NOT IN SUBSTANTIAL CONFORMITY IN SUBSTANTIAL CONFORMITY IN SUBSTANTIAL CONFORMITY
1 2 3 4
None of the CFSP or program requirements is in place Some or all of the CFSP or program requirements are in place, but more than one of the requirements fail to function as described in each requirement All of the CFSP or program requirements are in place, and no more than one of the requirements fails to function as described in each requirement All of the CFSP or program requirements are in place and functioning as described in each requirement

Two of the seven systemic factors use slightly different methods for determining substantial conformity: statewide information system and quality assurance system