Below are the resources used in Round 2 of the CFSRs. Round 3 resources are available at this link.
Instruments and Guides
Procedures Manual (Link) The Child and Family Services Reviews Procedures Manual offers an overview of the purpose and structure of the reviews, as well as detailed information on planning for and conducting the reviews. The manual also discusses the Final Report and the Program Improvement Plan process. It is designed to assist Children’s Bureau staff and state child welfare agencies in planning for, and participating in, a CFSR. State agency administrators are strongly encouraged to share the manual with agency staff who will play active roles in the state’s CFSR, including Local Site Coordinators.
Highlights from the Procedures Manual:
- Chapter 4: Sampling Guidelines: Provide information to states about the selection of a random sample of cases to be reviewed during the onsite review. This document provides a summary of the sampling procedures.
- Appendix C: Timeframes for the CFSRs: Include descriptions of review activities from 9 months to 5 years after an onsite review.
- Appendix E: Tips on Creating Onsite Review Schedules: Provide guidance to states for creating the schedules for the following review team members at all three sites: Team Leaders, Local Site Leaders, and Reviewers.
- Appendix G: Preparation for Interviews and Sample Interview Confirmation Letter
Statewide Assessment Instrument (PDF): A tool for states to use in examining their capacity and performance in improving outcomes for children and families engaged in child welfare services. Each section of the instrument is designed to enable states to gather and document information that is critical to analyzing that capacity and performance during the statewide assessment phase of the CFSR process.
Onsite Review Instrument (PDF): Used to review both foster care and in-home services cases during the onsite review. The instrument was automated for the second round of reviews; the automated version is based on the hard copy.
Changes to the Instruments (Word): Provides a summary of the major substantive changes to the statewide assessment, onsite review instrument, and stakeholder interview guide made since the first round of reviews.
Stakeholder Interview Guide (PDF): Used to conduct local and state-level interviews during the onsite review. The purpose of the stakeholder interviews is to collect information for evaluating and rating the outcomes and systemic factors that are examined during the CFSRs. The instrument was automated for the second round of reviews; the automated version is based on the hard copy.
Program Improvement Plan Matrix (PDF) The purpose of this document is to provide guidance to states on developing Program Improvement Plans in response to the CFSR findings. This guidance, which originally was produced in 2002 for the first round of CFSRs, was updated for use during the second round of reviews.
Program Improvement Plan Annual/Quarterly Status Report Form:
This form is designed to be used by Children's Bureau Regional Office staff to evaluate Program Improvement Plan progress for states that are not using the new matrix in developing their Program Improvement Plans. For states that are using the new matrix, Regional Offices should use
the new matrix to evaluate state Program Improvement Plans. The new matrix is available
through Information Memorandum 07-08.
Conference Call Guidelines (Word): These provide information on scheduling and facilitating the planning and debriefing calls, including detailed proposed agendas for the calls.
Court Information Template (Word): Provides a template for collecting court-related information.
Case Elimination Worksheet (Excel): Used by states to inform the Children’s Bureau Regional Office of cases that have been eliminated from the CFSR onsite review sample.
State Policy Submission Form (Link): A template for preparing a summary of state policies related to the reviews. State agency staff complete and submit the form at least 1 month before the onsite review.
Sampling and Data: Sampling information related to each state's onsite review.